As part of our ongoing commitment to keeping you informed, here is our Privacy Notice which sets out how we store and use your information. We encourage you to read this Privacy Notice in full.
The Data Controller in respect of the information used and processed in the context of this website is Strictly Education 4S Limited (referred to in this notice as ‘Strictly Education 4S, ‘we’ or ‘us’), a company registered in England & Wales. Our Registration Number in the Data Protection Public Register is Z8569260 and our registered address is Strictly Education 4S Limited (“Strictly Education 4S”), 50 Curzon Street, London, W1J 7UW.
Strictly Education 4S is committed to protecting your personal information in accordance with applicable data protection law. This Privacy Notice explains how your personal information is processed and used by Strictly Education 4S, and for what purposes it is held.
Strictly Education 4S works with academies, schools and settings, Surrey County Council and other Local Authorities and with a range of regional and national bodies. Strictly Education 4S provides a single integrated service; this enables us to understand more fully the needs of customers and to deliver the best services to meet those needs in a coherent way.
As part of this website, we might provide you with a comprehensive range of compliance information, guidance, templates, employment law updates and other resources to support you to get your job done effectively, whether you are a school governor, a people manager operating at a strategic level or busy working day-to-day in an HR advisory or administrative role.
This is a policy document and does not have contractual effect. We may update or amend this notice at any time.
We collect information about you when you register with us or place an order for products or services. We also collect information when you voluntarily complete customer surveys, provide feedback and participate in any competitions we promote. Website usage information is collected using cookies.
Depending on our relationship with you, some or all of the information below is collected by us for the purposes described in more detail below:
Dependent on which goods or services (if any) you purchase on the Strictly Education 4S website, the team delivering the service will inform you if any additional personal information is required to deliver the service to you. Examples of services which may require additional personal information include our DBS service, HR services and NQT, HLTA, ICT, Schools Finance and Safeguarding services.
We will only process your information where we have a lawful reason to do so. In most cases, this will be where it is necessary for us to collect and process your personal information for the performance of a contract during the exchange of goods or services you purchase from Strictly Education 4S. For example, your online purchase information is shared with the relevant Strictly Education 4S team who will actually deliver the service. Your personal information will be used by the team to acknowledge your purchase and inform how, when and by whom the service will be delivered. There may be other times when we need to collect, share or use data about you using other lawful bases as listed below:
If you don’t provide us with your personal data, we may not be able to fulfil our contract to provide goods or services to you, or otherwise enable you to use all the features on this website.
We use your personal data:
When someone visits our website we collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the website. We collect this information in a way which does not identify anyone. We do not make any attempt to find out the identities of those visiting this website. We will not associate any data gathered from this site with any personally identifying information from any source.
We will not process personal information for any further processing other than the purpose it was obtained for (as described above).
The Free School Meals Eligibility Checking Service application will be processed using an automated decision making tool on Department for Work and Pensions website. Manual checks can also be requested by you (using the contact details above) if and when necessary. For more information, please see the information provided on the Department for Work and Pensions website.
We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with Strictly Education 4S, plus any additional period permitted by law or regulation, as further described below.
More specifically, this means that, where applicable, we will hold your data until we are notified that you have left the establishment or there has been a five year period of non-activity on your registered account.
We will delete your personal information as soon as possible after you request your account to be terminated. This may take up to 10 working days to action although it will usually be less.
If you have raised a complaint or concern regarding a product or service offered by us, we will retain your information for one full academic year (September to August) following the date of resolution of that complaint or query.
Further, for NQT induction, the DfE Statutory Guidance advises ‘Appropriate Bodies’ such as us to retain information for seven years. Strictly Education 4S will retain information for this length of time or until the end of the contract with Surrey County Council, whichever is the soonest.
If you exercise your right to erasure, we will retain a core set of personal data where permitted by applicable data protection law which will include your name, postcode and email so that we do not contact you inadvertently in future. We will always respect a request by you to stop contact by any or all methods of communication, or for any specific purpose, unless we have another legal justification to continue doing so under applicable data protection law.
The only exception to the data retention periods mentioned above is where the law requires us to hold your personal information for a longer period or delete it sooner, where you have raised a complaint or concern regarding a product or service offered by us (in which case we will retain your information for a period of 3 years following the date of that complaint or query) or where we otherwise need to retain it in order to defend or exercise legal claims.
To facilitate the provision of some goods and services purchased on the Strictly Education 4S website and where applicable we share personal information with organisations listed below insofar as reasonably necessary for the purposes as set out in this Privacy Notice.
We will ensure that our personnel only have access to your personal information where necessary in the context of the role they perform.
We may disclose your personal information to others only in the following circumstances and/or for the following purposes:
Information that we collect will be stored and processed in the UK and the EEA and not transferred outside the EEA. We will take reasonable technical and organisational precautions in accordance with applicable data protection law to prevent the loss, misuse or alteration of your personal information.
We will store all the personal information you provide on our secure servers using appropriate security controls. All electronic data associated with transactions you make on or in relation to our website will be encrypted using SSL technology. Unfortunately any data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
We would like to send you information about products and services which may be of interest to you and updates on our products and services including our Annual Service Level Agreement (SLA) Directory, in order for you to achieve the best from your SLAs. As part of this, we want to communicate with you in a way that meets your needs and requests and depending on the preferences you express, we might communicate with you by post, telephone, e-mail or text. We will do so when we have separately obtained your consent or if we have another legal ground on which we can do so. If you have consented to receive marketing, you may opt out at a later date.
We will send you non-marketing emails to notify you of planned or unplanned website availability disruptions or cancellation of training or conference events.
You have the right to ask us not to process your personal information for marketing purposes, which can be exercised by checking the relevant boxes when you complete an online form or by contacting us at any time at email@example.com.
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.
We use the cookies below as part of the operation of this website:
Used to distinguish users and sessions
|_ga||Used to distinguish users (.twitter.com)||
Used to distinguish users
|_gid||Used to distinguish users||24 hours|
|_twitter_sess||Session cookie||Expires when browser closes|
|autoLogin||DROME/admin cookie||30 days|
|educationHR||Session cookie||Expires when browser closes|
|lang||Session cookie (cdn.syndication.twimg.com)||Expires when browser closes|
|lang||Session cookie (syndication.twitter.com)||Expires when browser closes|
These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited.
By using our website, you agree that we can place the types of cookies referred to above on your device. These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited.
If you do not want your browser to accept cookies, you can turn off the cookie acceptance option in your browser settings. Note: By doing this some areas of the website, features, and information may not function or display properly.
Our website contains links to other websites. This Privacy Notice only applies to this website so when you link to other websites you should read their own privacy policies.
Under data protection legislation you have the right to request access to information we hold about you. To make a request for your personal information we hold about you please contact us using the contact details provided at the end of this document.
You also have the right (subject to certain conditions) to:
You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.
Strictly Education 4S will never sell your data. Except as envisaged by this Privacy Notice or as we otherwise tell you at the time, we will also never share your data with anyone to use for their own purposes unless disclosure is permitted or required by law.
This Privacy Notice was updated in March 2019. It will be reviewed annually and we will publish any changes we make to the Privacy Notice on our website.
If you have any questions, need further information about our privacy practices, or would like to let us know that your details require updating, please contact:
write to us at Strictly Education 4S Limited, Privacy Notice Enquiry, Bay Tree Avenue, Kingston Road, Leatherhead, Surrey, KT22 7UE