EduPeople by Strictly Education

Guidance on conducting ID and Section 128 Checks

Guidance on conducting ID and Section 128 Checks


On this page you can find information and guidance on conducting ID checks in the downloads section, alongside a useful DBS ID checklist to ensure that the correct documents have been checked.

Academies and independent schools also have to conduct 'Section 128' checks on certain appointees (maintained schools have to undertake 'Section 128' checks but only on governors): guidance on this can also be downloaded below as this has a bearing on how DBS applications are submitted.

Temporary changes to DBS ID checking guidance (coronavirus)

As of 19th March 2020, the DBS has made temporary changes to the ID checking guidance.

This enables:

  • ID documents to be viewed over video link;
  • Scanned images to be used in advance of the DBS check being submitted.

The applicant will be required to present the original versions of these documents when they first attend their employment or volunteering role.

The full news item can be accessed on the website.

From 6 April 2022 employers will be able to use government-certified identification document validation technology (IDVT) to check British and Irish citizens' right to work  (British and Irish citizens are not at present in scope of the Home Office  online checking services.). More detailed information can be found in Annex D of the updated  guidance document  an Employer's Guide to Right to Work Checks.

Costs will  apply to checks conducted on UK nationals, as schools will continue to be able to use existing free online services for overseas candidates. In the meantime, until the new system is launched checks continue to be necessary in line with current right to work  guidance.

Updated  ID checking guidelines effective 1 July 2021.

On 22nd June the DBS announced forthcoming changes to the ID checking guidelines for standard/enhanced DBS check applications from 1 July 2021. The changes to the guidelines reflect necessary changes to  the items of acceptable documentation presented by EEA nationals to verify their identification after the end of the grace period on 30 June 2021 which followed the end of the BREXIT transition period on 31 December 2020. From 1 July 2021 EEA nationals ( excluding Irish Citizens) are treated in the same manner as any other non-UK applicants. A transitional period was in operation to allow DBS systems to adapt to the new requirements that ended on 1st October 2021.

Further Temporary Changes to DBS ID checking guidelines

As it is taking longer than usual to process UK passport applications, as a result of the coronavirus (COVID-19) outbreak the DBS announced on 9 July that they will temporarily allow expired UK passports to be used for ID checking purposes, if within 6 months of their expiry date. The applicant must be in possession of their expired passport, to use it as an identity document. Full details can be found on

DBS Digital Identity Checking Factsheet

The DBS published a factsheet May 2022 summarising how people of all nationalities to prove their identity digitally, typically using government-issued documents. Digital identity checks must be undertaken by certified identity service providers (IDSPs). A list of certified IDSPs and information around how to become certified can be found in the Department for Digital, Culture, Media & Sport’s digital identity certification guidance. There are currently no IDSPs certified.

Downloads and Resources

ID Checking Guidelines (Disclosure and Barring Service)

Additional resources from the DBS to help with validating the identity of a DBS check applicant (external link)

Last updated: 10/03/21

Visit webpage

Guidance on Conducting Section 128 Checks Checks (Academies/Independent Schools)

Guidance for academies and independent schools on the requirement to conduct section 128 checks on certain appointees

Last updated: 10/03/21


DBS ID Checklist valid from July 1 2021

A useful checklist for ensuring that the correct ID documents have been seen and checked valid from July 1 2021

Last updated: 01/11/21


DBS Digital Identity Factsheet

Digital identity guidelines to enable people of all nationalities to prove their identity digitally, typically using government-issued documents.

Last updated: 12/05/22

Visit webpage